If you are a events manager or coordinator or even assistant at a busy firm, it is likely that you will have to ultimately book a conference hotel for a conference, meeting or other corporate function. Having an idea of what to consider and what to avoid at all possible costs, can make your life much simpler!
To start with, you have to determine the size of your meeting or seminar. Your selection of conference hotel will be mostly affected by the number of delegates and the subsequent space needed. There aren’t a lot of things as uncomfortable as being crammed into a too small venue for a full day convention. This will quickly bring about annoyed conference goers, focusing on hardly anything else but how uncomfortable they are… definitely not an excellent setting for a productive conference!
The location of the conference hotel is also a main thing to consider. Take into account that your attendees may also be from different parts of the town, or even various parts of the country, depending on the nature of the meeting. If many conference goers will be flying in for the big event, you ought to ideally select a conference hotel that is close to a major airport, or at the very least has overnight lodging not too far from the venue. Despite the fact that the general public will have access to a GPS system to find their way around, it’s still not advisable deciding on a venue that is entirely off the beaten track and hard to reach.
As quickly pointed out in the earlier paragraph, overnight accommodation may also be a requirement. This will be applicable for group meetings or seminars that run for a couple of days, and for conferences where associates are attending from all over the place. While cost will play a huge role, you also have to examine other elements, such as the quality of the accommodation and the facilities that the conference attendees might be requesting.
The best way of getting a conference hotel is frequently by word of mouth. Speak to buddies, family or colleagues in the industry and enquire about their encounters at different locations. Person to person referrals remain a very popular form of marketing and advertising; as such views given are first hand viewpoints, not simply a lot of beautiful text on an attention grabbing leaflet or web page. Ask about components such as the position of the venue, the caliber of the conference apparatus, the attitudes and skills of the personnel and even the snacks and food that were served! It is no use organising a fantastic seminar, if the only thing your attendees will recall is the cold meat served at lunch and the shortage of milk during coffee breaks.
Arranging an excellent conference might be a demanding task, but having said that, it is definitely not an impossible quest! With so many quality venues to pick and choose from, you are bound to find a venue that will meet your needs and requirements.